MACSworld: MACS Basic System

MACS Basic System

MACS Software is distributed in a modular fashion, so you pay for only the features you need. This lets MACS tailor a system specifically to your needs, whether it's to reconcile commissions, to track orders, or to manage inventory.

In any case, the MACS Basic System is required. It provides the fundamental programs for managing a sales agency, including the ability to enter information about customers, manufacturers, sales and commissions, and to produce sales analysis reports. This page describes three Basic System components:

Agency Information Base
In MACS Software, Agency Information Base describes the central record of your agency's customer, manufacturer and salesman information. Since MACS is an integrated system, information entered in the Agency Information Base is used throughout the entire system.

The information in the Agency Information Base can be printed as reports, Rolodex cards or labels.
- Customer Listing Report
Sales and Commission Entry
Sales and Commission Entry organizes invoice sales data--the central link in the flow of information. As invoices are received from manufacturers, sales information is entered into the system. Daily entry of sales invoices eliminates the month-end rush and provides current sales analysis information.

You can enter sales data from invoice copies, from commission statements, or from manufacturers' sales summary reports. You enter a minimum of information--MACS does the rest.

Invoice (sales) data entered into MACS is available on many reports and can be printed on a daily basis as well as at month-end. One example of the many available invoice listing reports is shown below.
- Salesman's Commission Statement
RepGen/IV Report Generator
MACS quickly and easily converts your raw sales data into meaningful information. The MACS Basic System includes RepGen/IV, a powerful report generator. Using RepGen/IV, over 50,000 different sales reports are available using pre-defined formats, sorts, and customization options.

Generating a MACS sales analysis report is as easy as:
1. Selecting a Format
2. Selecting a Sort
3. Selecting Customization Options
Sales analysis reports from MACS play an important role in helping you analyze and manage your agency. The unique report generator prints information according to your specific needs. The following sample reports illustrates the variety of sales analysis reporting, all derived from the single entry of data using the MACS Basic System.
- Manufacturer Sales Analysis
  "What percentage of my agency's commission income does each manufacturer contribute?"
- Customer Sales Analysis
  "Who are my largest customers, and what percent of the agency volume does each generate?"
- Salesman Sales Analysis
  "What volume does each salesperson generate, and what percent of the agency total is it?"
- Geographic Sales Analysis
  "When it's time to add a new salesperson, how should I redefine territories?"
- Manufacturer by Salesman Sales Analysis
  "How well does each salesperson sell a particular manufacturer?"
- Manufacturer by Salesman and Customer Sales Analysis
  "Who are the customers in a territory that buy from a particular manufacturer?"
- Manufacturer's Fiscal Year Sales Analysis
  "Using the manufacturer's fiscal year, how is our performance and who are the top customers?"
- Customer by Manufacturer Sales Analysis
  "Can I give my salespeople a simple report showing a particular customer's sales for each manufacturer?"
- Customer by Manufacturer 24 Month Sales Analysis
  "Will I be able to give my salespeople a report that shows monthly sales for each manufacturer and customer?"